An international law firm renovated its Tokyo headquarters and appointed mtc to design and deliver a full meeting room AV upgrade. mtc supplied Cisco Webex, Crestron and Shure systems, installed and commissioned in step with the renovation.
Client
International law firm
Industry
Legal services and corporate advisory
Location
Tokyo, Japan
Services
AV integration, Project management, Support and managed services
The main boardroom divides into two rooms, and the AV adjusts automatically when the partition moves.
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The challenge
The renovation was the chance to rethink meeting room AV
The firm was renovating its Tokyo headquarters to modernise both the workspace and the technology behind it. The meeting rooms needed a complete rethink of AV infrastructure, with video conferencing, audio and control tailored to its internal standards for user experience, security and functionality, and technology that blended into the design rather than overwhelming it.
Key challenges
- Bring meeting spaces up to its global standards
- Improve quality and reliability of frequent hybrid meetings with international participants
- Align all rooms with its global IT strategy
- Keep systems easy to operate without dedicated support staff
Our role
All rooms behave like the other global offices
Webex was already part of the global conferencing environment
mtc provided consulting, hardware selection, full installation and commissioning across executive boardrooms, general-purpose meeting rooms and a multipurpose all-hands space. All meeting rooms were fitted with Cisco Webex Room Series endpoints, so users get the same experience as in other offices. mtc integrated the systems with minimal staff training required.
Webex and Crestron share one touch panel
Crestron Room Scheduling Panels outside each meeting space link to the booking system, so staff can find and reserve rooms in real time. In more advanced spaces, a Crestron control processor automates powering displays, adjusting lighting and switching room modes. mtc integrated these functions into the Cisco Webex Room Navigator panels, so users control lighting, audio levels and display modes from one touch interface with no extra devices.
Audio mixing runs without user intervention
In larger rooms, mtc deployed Shure Microflex Wireless microphones with Shure IntelliMix P300 digital signal processors. The processors handle echo cancellation, gain control and audio mixing without user intervention, giving in-room and remote participants clean, consistent sound.
The boardroom reconfigures itself when the partition moves
A movable partition lets the main boardroom operate as one large room or two smaller rooms. mtc designed the AV to adjust automatically when the room is combined or divided, including microphone zoning, speaker output and video conferencing layouts. In the multipurpose room, an adaptive, automated audio system supports training sessions and hybrid town halls, adjusting to usage and occupancy without manual tuning.
Scope
AV delivered from consulting to commissioning by one team
mtc handled consulting, hardware selection, installation and commissioning, with one point of contact throughout.
Scope delivered
- AV consulting and hardware selection
- Cisco Webex in all meeting rooms
- Crestron scheduling, booking and automation
- Shure wireless microphones and DSPs
- Combinable boardroom AV and all-hands audio
- Installation, testing and commissioning
Results
The meeting rooms now work the same way throughout
Meeting spaces are consistent in look, function and usability, in line with the client global workplace standards, and the systems are fully integrated.
Delivered on time, in step with the renovation schedule
All meeting room AV tested, commissioned and ready at handover
Minimal staff training needed, because the rooms match other offices
mtc continues to provide updates, maintenance and future AV improvements
Equipment installed
Gear list
Cisco Webex Room Series
Video conferencing endpoints
Cisco Webex Room Navigator
Touch control interface
Crestron Room Scheduling Panels
Outside each meeting space
Crestron control processor
Room automation
Shure Microflex Wireless
Wireless microphones
Shure IntelliMix P300
Digital signal processor
Who does the work
Three things clients ask us about before anything else.
One bilingual team
Our in-house team works in English and Japanese, from design reviews with your global stakeholders to coordination with building management on site. One team carries your project from start to finish.
Licensed and compliant
mtc is a licensed telecommunications construction contractor (Kanagawa Governor Permit, General-6, No. 92487). We plan and deliver every project in line with Japanese regulatory requirements, building rules and landlord conditions.
Resident team, valid work status
Everyone working on your project, from project managers to engineers, is a resident of Japan with a valid work status. You always know exactly who is on site and that they are permitted to be there.
Services used
How we can help you
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Tell us what you are planning
Talk to our bilingual engineers about scope, timing and budget. We will tell you what is realistic in your building.