A global creative agency moved its Tokyo headquarters to a custom-built two-floor space in Harajuku. mtc led IT and AV design, delivery and bilingual coordination for the move.
Client
Global creative agency
Industry
Advertising and brand strategy
Location
Harajuku, Tokyo, Japan
Services
IT infrastructure, Structured cabling, AV integration, Project management, Support and managed services
Technology that supports creative production without disrupting the visual language of the space.
On this page
The challenge
The interior design left no room for visible infrastructure
The agency is known for campaigns for some of the biggest brands in the world. It wanted a headquarters that reflected its creative identity, supported hybrid collaboration and kept technology out of sight, and the move had to land on a fixed schedule.
Key challenges
- A tight construction and relocation schedule with no room for delays
- An ambitious interior design where all infrastructure had to be concealed or integrated
- A global technical team with strict standards, spread across multiple time zones
- A local Japanese design and construction team with limited English proficiency
Our role
Technology was planned to stay out of sight
The IT infrastructure was laid out around the interior design
mtc was appointed lead partner for all IT and AV systems design, delivery and coordination. mtc designed and installed the IT infrastructure, covering structured cabling, rack layout, network hardware and Wi-Fi, and planned it to support the office without intruding on the interior concept.
AV used concealed displays, flush-mounted interfaces and low-profile controls
Across meeting rooms, creative workspaces and content review areas, mtc integrated the AV. mtc also deployed video conferencing and collaboration tools tailored to the creative workflows of the agency, so hybrid teams could work together without hardware dominating the space.
One bilingual team connected the global teams and the Japanese site
Beyond installation, mtc was responsible for project-wide communication. mtc connected the global technical and workplace teams in the US, EU and Asia with local architects, builders and furniture suppliers in Japan, coordinating in real time so decisions were understood and carried out correctly on site.
mtc stayed on site through testing, handover and onboarding
mtc provided on-site support through testing and handover, and onboarded agency staff to the new IT and AV systems so they could use them as soon as they moved in.
Scope
One in-house team and one point of contact from design to handover
Scope delivered
- IT infrastructure design and installation
- Structured cabling and rack layout
- Network hardware and Wi-Fi
- Concealed AV in meeting and review areas
- Video conferencing and collaboration tools
- Bilingual coordination across teams
- On-site testing, handover and onboarding
Results
The move landed on schedule and on budget
All IT and AV systems fully operational and ready for use on day one
The look and architectural integrity of the space were preserved
Who does the work
Three things clients ask us about before anything else.
One bilingual team
Our in-house team works in English and Japanese, from design reviews with your global stakeholders to coordination with building management on site. One team carries your project from start to finish.
Licensed and compliant
mtc is a licensed telecommunications construction contractor (Kanagawa Governor Permit, General-6, No. 92487). We plan and deliver every project in line with Japanese regulatory requirements, building rules and landlord conditions.
Resident team, valid work status
Everyone working on your project, from project managers to engineers, is a resident of Japan with a valid work status. You always know exactly who is on site and that they are permitted to be there.
Services used
How we can help you
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Tell us what you are planning
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