A global gaming and entertainment company relocated its Japan headquarters to a new office in central Tokyo. mtc designed, installed and supported the IT, AV and infrastructure, from the server room to the meeting rooms.
Client
Global gaming and entertainment company
Industry
Interactive entertainment and game development
Location
Tokyo, Japan
Services
IT infrastructure, AV integration, Structured cabling, Physical security, Project management
The requirements moved during the project, and mtc settled them into one plan for Japan.
On this page
8+ months
Project duration
2 floors
CAT6A cabling installed
The challenge
Global restructuring changed the brief while the project ran
The relocation took place while the client was going through global restructuring, and input came from US, Asia-Pacific and EMEA teams. mtc had to turn conflicting international requirements into a single Japan-specific plan while coordinating local Japanese vendors and contractors.
Key challenges
- Corporate restructuring blurred AV and IT standards during the project
- Key decision-makers were sometimes unavailable, and approvals shifted across departments
- Many global stakeholders were based in North America, across time zones
- Internet circuits and analogue telephone lines needed arranging with Japanese providers
Our role
mtc acted as lead consultant and integrator for the full technology stack
Three regions of input became one Japan standard
With the restructuring under way, mtc built a consistent Japan-specific technology standard and reconciled the conflicting requirements into one deployment plan. Schedules and communications were adapted for stakeholders in North America, and post-installation support and documentation followed.
The server room layout was settled with the building team early
Early in the project, mtc worked with the building base design team to customise the server room layout: cooling capacity, dedicated power distribution, cable containment, rack planning, redundancy and monitoring. Coordination with the mechanical, electrical and plumbing (MEP) teams avoided common design conflicts. mtc also coordinated security system enhancements for building access and internal zones.
Redundant internet lines came with competitive quotes from Japanese providers
mtc installed CAT6A cabling, redundant core switches and patching, secure wireless throughout the office, and racks with PDUs and UPS systems. Cable labels and documentation were written in English and Japanese. The team helped the client choose ISPs, obtain quotes, translate service documents and activate multiple redundant lines, plus analogue telephone lines that kept legacy systems working during the transition.
All rooms share one custom-branded bilingual interface
mtc designed AV for small and medium-sized video conferencing rooms, a flexible multi-purpose event space and executive meeting areas with automation and simplified controls. Microphones, speakers and displays are matched to room acoustics, and the rooms connect to the video conferencing platforms the client prefers. Rooms are walk-in ready, so daily use does not depend on IT support.
Scope
One in-house bilingual team from design to handover
Scope delivered
- Server room design and MEP coordination
- CAT6A structured cabling
- Redundant core network and secure wireless
- Meeting room and event space AV
- Access and internal zone security
- ISP selection and carrier circuits
- Post-installation support and documentation
Results
Video conferencing and security monitoring were ready from day one
The relocation reached handover despite restructuring and shifting requirements.
On time and aligned with the broader construction schedule
On budget, with no scope overrun or unplanned costs
Zero punch items remaining at the time of handover
The office supports hybrid work, internal development and global collaboration
Who does the work
Three things clients ask us about before anything else.
One bilingual team
Our in-house team works in English and Japanese, from design reviews with your global stakeholders to coordination with building management on site. One team carries your project from start to finish.
Licensed and compliant
mtc is a licensed telecommunications construction contractor (Kanagawa Governor Permit, General-6, No. 92487). We plan and deliver every project in line with Japanese regulatory requirements, building rules and landlord conditions.
Resident team, valid work status
Everyone working on your project, from project managers to engineers, is a resident of Japan with a valid work status. You always know exactly who is on site and that they are permitted to be there.
Services used
How we can help you
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Tell us what you are planning
Talk to our bilingual engineers about scope, timing and budget. We will tell you what is realistic in your building.